Nonprofit and First Class Permit Mail

How do I submit permit mail?

Step 1: Complete and submit this form if you are using Adobe Acrobat Professional. If the form does not open in Adobe Acrobat Professional, save it to your desktop and then open it with Adobe Acrobat Professional. You will not be able to use the email submit button or save the filled in form if you are using Adobe Acrobat Reader. If you do not have Adobe Acrobat Professional and are not able to save the information, go to Print and select PDF. This will allow you to fill in and save the form. Then send it to mail [at] berkeley [dot] edu as an attachment. NO LETTER OF AUTHORIZATION FOR MAILING WILL BE SENT WITHOUT THIS FORM BEING SUBMITTED.

If you are using Adobe Acrobat Reader and do not have PDF as a print option then you will bave to print a hard copy and send it to: Mail Services, 2000 Carleton St., Berkeley, CA 94720

Step 2: Send a pdf of the mail piece (and envelope if applicable) as soon as it is designed to mail [at] berkeley [dot] edu with the Subject Line of “non-profit (or first class) mail design” so Mail Services can confirm it meets the requirements of the US Postal Service for non-profit or first class bulk mail. The return address in the upper left hand corner must have “University of California, Berkeley” as the first line. The indicia in the upper right hand corner must say “Nonprofit Organization U.S. Postage Paid University of California, Berkeley” if it is a non-profit mailing. Mail Services will send a confirmation that it does meet the requirements. Allow one business day for this confirmation.

Step 3: Once the mailing is printed have the printer or mail house fax (510-642-5847) or email (mail [at] berkeley [dot] edu) the confirmation page from PostalOne on the completion of submitting the 3602 for non-profit mail or  3600 for first class mail as well as the CASS and the NCOA summary forms to Mail Services. Mail Services will fax a letter of authorization allowing the printer or mail house to drop the mail at the Oakland Bulk Entry Mail Unit (BMEU). Allow one business day for Mail Services to send the confirmation statement to the printer. A onetime administrative fee will be charged to the department for each mailing.

Step 4: Either the department or the printer must send an actual mail piece of the mailing to:

Permit Mail/Mail Services
2000 Carleton St #2284
Berkeley, CA 94720-2284
If you have any questions call 643-6245 or email mail [at] berkeley [dot] edu.
BulkMailApprovalForm.pdf242.14 KB

© 2016 The Regents of the University of California. All Rights Reserved.