UCB 2000 Carleton Street, Berkeley CA 94720-2284 | (510) 643-6245 | 7:30am - 5:00pm
With the introduction of a new chart of accounts in 2000, Mail Services launched barcoding as a way to capture recharge information for outgoing mail. The new account structure consisted of long strings of data, and barcoding provides a reliable, accurate and cost effective means of capturing data.
There are three ways to barcode recharge numbers for outgoing mail:
It’s going to vary from project to project, but most departments will use some combination of the three. Preprinting barcodes is the easiest method overall, but it’s not practical for those recharge numbers, particularly in the area of contracts and grants, that don't generate enough mail to justify the cost of printing envelopes in volume. In this situation, you'll need to apply the barcodes on an individual basis, as the mail is prepared.
If you regularly produce a volume of mail for just a few recharge numbers, bundling your mail with a barcoded facing sheet is likely to be the easiest method. If you produce a lot of individual mail pieces (1-2 pieces per recharge number), then applying a barcode label will probably be easier. If you produce both kinds of mail, then you can use both methods. It’s a matter of what works best for you.
If you do run out of preprinted envelopes or barcode labels, you can always use the Print Facing Sheet opton to print the barcode from your printer for your mailing.
© 2008 The Regents of the University of California. All Rights Reserved.